Put letter into mailbox

Simply receive all mail digitally!

But is digital not illegal?

Mail scanning services are popular among digital nomads. But do you know the risk you're exposing yourself to with a digital mailbox expose yourself to? Postscan services are much less legally secure than you think. Read here how you can avoid expensive warnings and fines.

Digitization has given birth to a new type of self-employed person. born: the "digital nomad." Equipped with a laptop, a smartphone and strong business ideas, he sets out to conquer his own world. conquer. Digital nomads work wherever they please: in a home office, in a a coworking space, on a visit home to their parents or on a sandy beach.

Despite their mobility, they need a fixed address to receive mail. The only problem is: how are you supposed to receive mail on time if you're constantly on the move? This is where postscan services come into play, which for low postal addresses for a low cost. Some freelancers also use such a address as the "official" address in the imprint of their website, so that their website so as not to reveal their home address. This approach is only too understandable but also dangerous.

What is an "address" anyway?

We asked our associated attorney, Alexander Baron von Engelhardt. Among other things, we lawyers distinguish between the following types of addresses:

  • Seat (for companies)or in German "Sitz der Gesellschaft":
    The place that the articles of association determine as the place of the company.
  • Business Address:
    The place of business of your trade or freelancer. If you are not a freelancer, you must register as a Tradesmen, whether as an individual or company (such as GmbH, UG). also have to register your entrepreneurial activity with the trade office. This is legally mandatory.
  • Postal address:
    An arbitrary address at which the mail is is received. The typical example is a post office box at the post office. These are addresses without indication of a street and house number, but only postal code and city. As a registration address, a pure postal address is only permissible for people without a fixed domicile - i.e., for homeless people and not for digital nomads who are have registered (with the police) in Germany and even less for companies. In such circumstance, no one is allowed to receive mail and will not want it.
  • Summable address:
    A postal address at which you can be served an official subpoena. This requires of course, that someone - you yourself can personally receive the mail, or an authorized person has the authority to receive and accept mail in a legally binding manner. Such an official delivery regularly sets deadlines in motion, disregarding them can quickly become expensive.

A summonable address is mandatory for all entrepreneurs.

Every entrepreneur must disclose a summonable address give, under which it can be served legally secure documents.  This follows in particular from the following regulations:

  • §14 I GewO
  • §29 HGB
  • §8 para. 4 no. 1 GmbHG
  • §5 para. 1 no. 1 TMG (imprint obligation)

Definitely not as summonable Addresses are purely postal addresses, such as a post office box or a ordinary mail scanning service. Such postal addresses are admittedly permissible as return address of an online store or return address for complaints about consignments of goods, but not as an official business address. 

Dunning trap website imprint

.

The imprint is the page of a homepage wherein the official address of the person or company responsible for the contents of the website is listed (§5 TMG). This applies to bloggers, consultants and other service providers as well as for webshops. The purpose of the imprint: If someone wants to take legal action against the operator of a website, he should be able to can read here, to whom he can turn.

"Not having a summonable address is committing breaking the law.", says Attorney Alexander Baron von Engelhardt, "only with a chargeable Address your enterprise attains legal security.

  • Fine for administrative offense, according to §5 I TMG, §16 III TMG. It are fines up to € 50,000 possible.
  • Much more frequently, however, it comes to a warning because of a Violation of competition under the law against unfair competition. The Dispute value is usually – in the four-digit range. This means that expenses for lawyers, court fees, etc. quickly skyrocket into the five-digit range.

Solutions for summonable addresses

.

The Worst Solution - "c/o"

If you have a local good friend or business partner. have, you can provide their address:

[company name]
c/o [your friend's address]

However, this does not look particularly professional and does not create trust with potential business partners.

The perfect solution: virtual office with a summonable address - BeamAddress.

Beam specializes in providing legally compliant solutions for internationally active entrepreneurs such as digital nomads and investors. develop.

Of course, a summonable address is part of our services. Beam calls this solution "BeamAddress." It costs only a fraction of traditional coworking spaces with chargeable addresses. Go to a coworking Work in a coworking space but have your address with Beam. This is especially for founders of new businesses, or neudeutsch "start-ups", the cost-saving and quite flexible solution.

This is made possible thanks to the focus on the digital world: while coworking spaces are designed for meetings for managers and teamwork zones, Beam has Beam has tailored its infrastructure to digital entrepreneurs. tailored.

Beam offers the simple mailbox with scanning service and the addressable business address: the BeamAddress.

Conclusion

.

Digital nomads need addresses which are just as mobile and flexible as they are. Ideal for them are postscan services that can function as a "summonable address" can function. Beam offers exactly that with its product BeamAdresse offers exactly that: Postscan service with summonable addresses and at reasonable prices. At Beam, we are unbeatable. We are committed for our customers!